Flight Crew roles
It takes a huge number of moving parts to have a Little Athletics meet go smoothly, especially when large numbers of athletes are out on the runways and in the field.
Here's a list of the roles that appear on our Flight Crew roster and some of the things you need to know about each one, including what's involved and where and when to report for duty. If you have any questions about a role, please contact a committee member by talking to them at a meet or by emailing flightcrews@jets.org.au.
Set Up Crew
Working to set out all activity stations/track equipment and check everything is ready in preparation for the meet. Feel free to bring your athletes - there are plenty of things they can help with!
Requirements: an ability to lift relatively heavy items is helpful, but there are plenty of things to do that don't require lifting.
Report to: Setup Coordinator at equipment shed or golf cart as close as possible to 4:00pm Friday. (Our coordinators are sometimes out as early as 3:30pm if you're in a position to be there at that time.) You'll be needed until setup is done which usually at or before the meet starts.
First Aider
The First Aider on duty is responsible for assisting in the event of an athlete injury. Note: You can be with your athletes during the meet as we will call you over the speaker if required.
Requirements: Person must hold a current First Aid Qualification and Working With Children Check
Report to: Junior Chair (Tammy) or committee member to obtain the ‘First Aiders’ vest at or before 5:30pm. You'll be needed until the end of the meet which is around 8:30pm in a worst case scenario.
First Timers Meet & Greet
Welcoming newcomers to the Jets, showing them things they need to know (e.g Toilets/where to line up on track for the meet start) and organising Come and Try participants to ensure they are registered in the club rooms and have all they need.
This one may feel daunting, but if you've been around for a few meets you'll be amazed at what you already know that's helpful to the first timer. If you're in doubt about anything, relax and find your nearest Committee Member. They'll be able to answer anything or direct you to someone who can.
Requirements: bring some Jets' cheer along with you
Report to: a Committee member on the registration and/or uniform table in the Club Rooms as close as possible to 5:00pm Friday. You'll be needed until around 6:00pm when the flow in the gates drops off.
Track Team Member
This team will be responsible for working together to fulfil the following roles:
- Race Starter x2: Starting Races under the guidance of our Senior Starter
- Start Line Marshal x2: Working with Chaperones to line athletes up in race order to keep the track flowing. For laned races we'll also have someone entering the athletes into their lanes. This can be done with any mobile phone that has a web browser.
- Timekeeper x2: operating the Timing carts
- Finish Line Marshal x1: Undertaking tasks like handing out popsticks at the end of races etc.
Requirements: nothing - we'll be able to teach you all you need to know.
Report to: the Front Straight Finish Line at or before 5:25pm. You'll be needed until the end of races which is which is around 8:30pm in a worst case scenario. Though as various races finish through the night we're often in a position to have team members leave earlier.
Hurdles Setter
This role is responsible for resetting hurdles if they are knocked down during a race as well as moving and resetting hurdle heights as the age groups change. You'll be working in sync with the Track Team who will provide instructions on when to make adjustments to heights and positions.
Requirements: nothing - we'll show you how to adjust the hurdles and provide you with a reference card.
Report to: the Front Straight Finish Line at or before 5:25pm. You'll be needed until the ends of hurdles races which is which usually around 7:30pm.
BBQ Crew
Assisting the BBQ Coordinator to cook and serve - In the event the BBQ is not in operation rostered families will assist during the meet as a general assistant.
Requirements: the ability to cook and serve a snag.
Report to: the BBQ Coordinator before the start of the meet to find out what time they'd like you to be there. Peak time for the BBQ is from 6:30pm - 8:30pm.
Photographer
The photographer will be responsible for taking candid snaps at the meet that can be used on Social Media
Requirements: person must hold a current Working With Children Check. You can optionally bring your own camera with you if you prefer that, otherwise we'll usually have one on hand you can borrow.
Report to: Junior Chair (Tammy) or committee member to obtain the ‘Photographer’ vest at or before 5:30pm. You'll ideally be able to stay until the end of the meet which is around 8:30pm in a worst case scenario or until low light makes it impossible to get good photos.
General Assistant
Working with the Meet Director to assist the running of meets with adhoc tasks.
Requirements: none - we'll discuss with you when we know what's needed for the night.
Report to: the Front Straight Finish Line at or before 5:25pm. When you're needed until will vary based on the tasks we're looking for you to do.
Equipment Pack up Team Member
Working with the Packup Coordinator/s to clear the field of equipment and placing them correctly in the shed so to help the other clubs who share the facilities.
Requirements: an ability to lift relatively heavy items is helpful, but there are plenty of things to do that don't require lifting.
Report to: Packup Co-Ordinator. This process can be started as soon as groups start to finish with stations so please keep an eye out for the golf cart being out on the field and report for instructions at that point.
View the Flight Crew Roster and FAQs